The Humane Society of North Myrtle Beach, Inc.
Purposes and Policies
Section 1 The purpose of this Society is the prevention of cruelty to animals; the relief of suffering among animals; and further education of humane treatment of animals.
Section 2 It is the policy of the Society to provide humane care and treatment for all animals needing protection in the areas served by the Society; to seek the return of lost animals to their owners; to seek suitable homes for animals without owners; to provide euthanasia when necessary; to investigate suspected cruelty cases and assist in prosecution, if warranted.
Section 3 The Society has been formed for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future United States Internal Revenue law. The Society shall not participate in any political campaign on behalf of or in opposition to any candidate for public office; and shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future United States Internal Revenue law.
Section 4 The fiscal year of the Society shall commence on the first day of January of each year.
Headquarters and Branches
The principle office and headquarters of The Humane Society of North Myrtle Beach, Inc. shall be in North Myrtle Beach, Horry County, South Carolina. Should a situation arise that necessitates relocating the headquarters outside of North Myrtle Beach, SC city limits, the move would require a two-thirds vote of the Board of Directors. The Society may establish and maintain branches and offices elsewhere, when deemed necessary.
The Board of Directors may prescribe the design for a corporate seal. The seal may be used by causing it or a facsimile thereof to be impressed or affixed or reproduced otherwise.
Section 1 Every individual person who shall pay $25.00 annually shall be classed as a Member, with the exception of students who shall pay a special membership fee of $10.00 annually. A Family Membership fee shall be $40.00 annually. Additional membership categories may be established and fees set at the discretion of the Executive Director and the Vice-President of Membership. Absent a Vice-President of Membership, the Board of Directors shall work with the Executive Director.
Section 2 A person shall be deemed to be a member of The Humane Society of North Myrtle Beach, Inc. effective on the date of payment of membership fee and for a period of one year from that date, with the exception of the Lifetime Membership.
Section 3 All members 18 of age and above shall be entitled to vote and to hold office in the Society, with the exception of all paid shelter employees.
Section 1 The Board of Directors shall be responsible for all oversight for the direction and management of the affairs of this Society.
Section 2 A requirement for membership on the Board of Directors is to visit and tour the shelter, with a strong recommendation to work a minimum of four (4) hours alongside shelter employees on an annual basis.
Section 3 Board directors must be a member of the North Myrtle Beach Humane Society and pay appropriate membership dues.
Section 4 The Board of Directors shall be composed of not less than five or more than fifteen (15) members. The Board of Directors shall have the right to add to their number such additional members as shall be necessary to increase their number to fifteen.
Section 5 In the event any Director shall by death, resignation, incapacity to act, or otherwise cease to be a Director during his or her term, his or her successor shall be chosen by two-thirds vote of the Board to serve the remainder of that Director’s term.
Section 6 A director may be removed from office by a two-thirds vote of the Board members present at any regular or special meeting and a successor may then or thereafter be appointed by the Board to fill the vacancy thus created.
Section 7 The Board of Directors shall meet at least quarterly, or more often as deemed necessary, and two-thirds of those present shall constitute a quorum.
Section 8 Directors shall be elected to the Board for a term of 3 years. Voting for board member(s) whose term has expired shall take place at the September membership meeting via written ballot. Following the meeting, the Secretary shall tally ballots and send results electronically to all board members within 15 days. Should a director not be re-elected to the Board, that person will be contacted personally by the President or Vice-President.
Section 9 Special meetings of the Board of Directors may be called by the President or two-thirds of the members of the Board. Notification of such meetings shall be given at least one week prior to the called meeting date.
Section 10 If any member of the Board of Directors shall be absent from three consecutive regular meetings without being excused from attendance by the President or other presiding officer, he or she shall be deemed to have resigned from the Board and the vacancy so caused shall be filled as herein provided for the filling of vacancies in the membership of the Board of Directors.
Section 11 The Board of Directors may provide for such committees and respective duties and powers as it shall deem necessary or desirable.
Section 12 Directors and members of the committees shall be classified as volunteers and shall not receive any salaries or fees for their services, but may be reimbursed for any expenses incurred in fulfilling their duties.
Section 13 Directors shall not be held personally liable for any liabilities or other obligations of the Society or Shelter. Each director shall be required to pay their pro-rata share of the annual professional liability insurance premium, as well as the annual membership fee. Failure to pay these monies within 60 days of the treasurer’s written request for payment will result in that Director’s dismissal from the Board. Written requests will be deemed given to the Board member if delivered in person, sent by electronic mail, or sent by U.S. mail.
Section 14 Except as otherwise prescribed in these By-Laws, decisions at any meeting of the Board of Directors, the Executive Committee, or other committees shall be by two-thirds vote of those present and voting. Each member shall have one vote. Voting by proxy shall be permitted.
Executive Committee of the Board of Directors
Section 1 The members of the Executive Committee are the President, Vice-President, Vice-President-Membership, Secretary and Treasurer.
Section 2 Within 30 days after the September Membership meeting, the Board of Directors shall meet to elect officers. The term of office shall be one year.
Section 3 The President shall preside over all meetings of the Society.
Section 4 The Vice-President shall perform all functions of the President when the latter is incapacitated, is unavailable, or for any reason cannot serve and shall perform any other functions required by the Executive Committee.
Section 5 The Vice-President – Membership shall assume ownership of the membership drive and revenue, working with the Executive Director to ensure communication of meetings and maintain membership records and correspondence in connection therewith.
Section 6 The Secretary shall record and maintain an archive of minutes of all Membership and Board meetings and provide copies of minutes to all respective attendees.
Section 7 The Treasurer shall prepare the monthly bank reconciliations, review the quarterly payroll returns, provide monthly financial reports to the Board and an annual financial report to the Society members. The Treasurer shall also be responsible for collecting the unpaid insurance and membership fees from the existing Board members annually as well as when new directors are added to the Board, and assist in the annual audit, if desired by the Board, and the filing of annual tax and information returns.
Section 9 The Executive Committee shall have and may exercise all powers of the Board of Directors when the Board is unable to be in session, except such powers, if any, the Board specifically reserves to itself, or as may be specifically assigned to any other committee.
Section 10 Whenever any vacancy shall occur in any office of the Society by death, resignation or otherwise, the vacancy shall be filled for the remainder of the term as herein provided for the filling of vacancies in the membership of the Board of Directors and the election of officers.
Section11 All members of the Executive Committee shall be present at its meetings. Each member shall have one vote. Voting by proxy shall not be permitted.
Section 1 Membership meetings of the Society will be scheduled for the months of February (financial reporting) and September (elections), and include any transactions of other business authorized by the members. The Board of Directors shall specify each meeting location and time.
Section 2 Advance notice of all Membership meetings shall be given to the members by the Vice-President of Membership, or the Executive Director. All such notices shall be conveyed electronically (i.e., posted on the Society’s website, use of Constant Contact) at least fifteen (15) days in advance of the date set for the meeting.
Section 3 A special meeting of the members may be called at any time by the Board of Directors. Such a request must state the purpose(s) of the proposed meeting. Notification to all members will be given by the director requesting the meeting, and will be conveyed electronically to all members.
Section 4 At least 15 days before the September membership meeting of the Society, the Board of Directors shall name a Nominating Committee consisting of three eligible Society members, for the purpose of selecting nominees to fill any vacancies that have occurred or positions that are subject to current election. All present and eligible members may vote. Voting by proxy shall not be permitted.
Section 5 All proceedings by the members of the Society, the Board of Directors and committees shall be conducted pursuant to the published by-laws and Robert’s Rules of Order as set forth in the latest published version thereof.
These By-Laws may be amended by a two-thirds vote of the members present at any Membership meeting, provided that a proposal to amend shall be submitted in writing to the Secretary at least 60 days prior to a scheduled Membership meeting. Members may obtain a copy of the proposed changes from the Society’s website.
Dissolution of Corporation
Upon the winding up and dissolution of the corporation, after paying or adequately providing for the debts and obligations of the corporation, the remaining assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c)(3) of the International revenue Code, or the corresponding section of any future United States Internal revenue law, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed shall be disposed of by a Court of Competent Jurisdiction in the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, are organized and operated exclusively for such purposes.
Amended August 2016